"Classify, locate, and govern physical records and information in-house or offsite"
Archive management system provides a comprehensive solution for managing physical records, enabling organizations to track the entire lifecycle of their records, from creation to destruction. The software offers barcode scanning capabilities, facilitating easy tracking of the location of files and enabling users to request delivery to their desired locations.
With Archive management system, organizations can ensure compliance with regulations governing the handling of physical records, streamlining record management processes and minimizing the risk of non-compliance. By providing tools for efficient tracking and management, archive manager system helps organizations maintain accurate records and meet regulatory requirements effectively.
Core Features
1
Reporting and Analytics
Provide reports and analytics on document usage, document tracking, and other relevant metrics to gain insights into the effectiveness of the physical document archiving process.
2
Hybrid Document Management
Seamlessly integrate with digital archive solutions to link physical documents to their electronic counterparts, providing a holistic view of the entire document history.
3
Retention Schedule
Set up retention schedules to determine how long each physical document should be kept in the archive before disposal.
4
Space Management
Software will employ advanced space management algorithms. This will ensure an intelligent allocation of physical documents, maximizing the capacity of our archive.
5
Advanced Searching & Field Display
Users can easily search and retrieve records based on various criteria
6
Role-Based Security
The system enforces strict security measures to protect sensitive records and ensures that only authorized personnel can access specific records based on their roles and permissions.
6
Comprehensive Audit Trail
The audit trail will meticulously log all user actions, including document access, modifications, deletions, and archival transfers.
7
Workflow Notifications
Our document archiving software will include a powerful workflow notification system. This feature will streamline collaboration and ensure timely actions and approvals.
Classify, locate, and govern physical records and information in-house or offsite.
ARCHIVE MANAGEMENT SYSTEM
EFFECIENCY
How effeciency is the process of retriving a digital and physical record? Time? Resource?
WITH NO SYSTEM
27%
WITH OTHER SYSTEM
50%
WITH OUR SYSTEM
99%
Certainly DATAHOUSE's archive management system streamlines record tracking with barcode technology, ensuring efficient lifecycle management. Its barcode scanning feature enables quick file location and delivery, enhancing service. The system also ensures regulatory compliance, minimizing risks and boosting confidence. Overall, it optimizes processes and elevates archive management effectively.
Davis Lutambi
ARCHIVE MANAGER - EXIM Bank Tanzania
I enjoyed every minutes interacting with archive management system. It's easy to use and saves a lot of time. Finding files is a breeze with barcode scanning. Plus, knowing it keeps us compliant with regulations is reassuring. Overall, it's made managing our archive much smoother.
